Business Support Assistant

Livingston, Scotland, gb
Company: Blue Arrow
Category: Management Occupations
Published on 2021-06-14 18:03:47
Blue Arrow are recruiting for a number of Business Support Administrators to work with our Public Sector client based in Livingston or Glasgow, whichever suits you best.
* £10.80 p/h starting July 1st until March 2022 with the possibility of an extension thereafter
* 37 Hours per week
* Working from home initially however will be office based when permitted
Main Duties:
* Managing mailboxes for the senior staff and the directorate. Reviewing content and prioritising emails, general inbox maintenance and filing.
* Organising, preparing and issuing papers, reports etc for key meetings.
* Collating and processing data and maintaining databases (e.g. survey and evaluation responses, uploading of video content, event attendees and engagement).
* Obtaining quotes for minor purchases and issuing low level contract documentation on behalf of the programme of work (e.g. catering, publications, events, and stationery).
* Answering internal and external enquiries via email,
* Liaising with colleagues and external customers (e.g. Head of authority, Headteacher, Chief Education Officers).
* Managing calendar support for senior staff, checking availability and suitability and declining or accepting meetings.
* Managing mailboxes for the senior staff and the directorate. Reviewing content and prioritising emails, general inbox maintenance and filing.
* Organising and managing logistics for regional and national events.
* Raising, tracking and receipting Purchase Orders
Skills:
* Previous experience within a similar role
* Strong attention to detail
* Excellent communication and written skills
* Ability to work on own initiative
* Strong IT skills Word/Excel

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